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Hivebuy Help Center - get to know eProcurement up close

We know how annoying it is when you only want to look at a tool and its functionalities, but don't want to get in touch with a sales representative directly. That's why we would like to give you an overview of the most important core functionalities in the Hivebuy Media Center. If you would still like to get in touch with us, we will of course be happy to help.

Hivebuy at a glance

This video gives you a brief overview of Hivebuy.

Brief system overview

In this video, our founder Bettina introduces the system and its functionalities.

Release processes

In this video you can see how to control the approval processes for orders and the global rules.

Ordering process integrated suppliers

In this video you can see the order request process.

Integrations

Our credo is that Hivebuy should integrate into your workflows without barriers. No matter which ERP system or catalog you use - we integrate1

Contracts

Contracts are often forgotten in drawers. With Hivebuy contract management and integration into our catalog, we bring them into the operational business.

DATEV invoice forwarding

This is how easy it is to forward invoices from Hivebuy to Datev.

Customer report BÜFA

See how BÜFA GmbH & Co KG uses Hivebuy and learn from their experience.

Product catalog

Simplify your purchasing process by centralizing it and working with company-wide product catalogs. This way, you can prevent maverick buying and your employees can order products and services in just a few clicks.

Gain control over your costs, transparency and an overview of all data, because thanks to our powerful analysis functions, you can easily visualize and analyze your costs. With our cost management tool, you can perform budget analysis and expense reporting to get a clear picture of your cost structure. See your entire spending history at a glance to identify trends and weaknesses in your purchasing process. Thanks to the help of automatic alerts that you can set up individually, you can focus on the essentials again and save costs. With our budget analysis and spend reporting, you can manage your costs more efficiently and maximize your profits.

Maintain control over your suppliers and contracts thanks to automated processes and standardized databases. Thanks to a uniform presentation of all contract details, not only are changes possible quickly, but comparisons between service providers and dealers are also much easier. Automatic reminders of upcoming renewals or changes prevent human error. Finally, changes can be tracked more easily thanks to the history. With our software, you can create standardized guidelines for supplier selection and contract design and adhere to them company-wide. Thanks to the clear presentation and automation, not only are your employees relieved, but you also save time and money.

You want to speed up your indirect purchasing. The best way to do this is to optimize your ordering and approval processes. Our purchasing software can automate recurring tasks such as placing orders, obtaining quotes and tracking deliveries. This minimizes human error and saves time. We also simplify internal communication by using predefined routines to regulate approvals. Thanks to integrations such as Microsoft Teams and Slack, approvals can be granted with a single click in future. Your employees receive clear budget frameworks and you can see the complete approval history with all responsible parties in your dashboard.

How secure is my exchanged data and information in a cloud? You can be sure that your data is in the best hands with us. We attach great importance to data protection. Our data center is located in Germany and your data never leaves Europe. What's more, end-to-end encryption provides additional security. Particularly sensitive data, such as invoices, is stored in specially protected entities. Daily backups and redundant systems protect you from data loss.

New applications in the company do not always have to involve a great deal of implementation effort. Some things can also be done simply. eProcurement solutions should be compatible with various ERP systems and webhooks that are already established in your company.

Products or services are purchased outside the approved supplier network and the approved purchasing process is not followed. This leads to higher costs, lack of quality control and lack of reworkability of the purchasing activity. This is why many companies set guidelines. However, at least 30% of the company's purchases do not comply with purchasing guidelines. With standardized order catalogs, companies can make their purchasing processes fast and efficient, putting an end to the shadowy existence of maverick buying. The order catalogs are intuitive to use and bring order and overview to the purchasing chaos. You can ensure that your company receives the best products and services at the best prices and that unauthorized purchases are no longer possible.
Are you worried that the investment won't pay off because set-up fees, implementation costs and training will tie up too many resources? Our promise to you: We don't charge a set-up fee, you only pay per user. Hivebuy is implemented so quickly that hardly any resources are required. The procurement software is ready for use company-wide within 1 hour. Employee training is redundant thanks to the intuitive usability of the software.
Findout more about how the Hivebuy platform can be integrated at your companyhere.
Products or services are purchased outside the approved supplier network and the approved purchasing process is not followed. This leads to higher costs, lack of quality control and lack of reworkability of the purchasing activity. This is why many companies set guidelines. However, at least 30% of the company's purchases do not comply with purchasing guidelines. With standardized order catalogs, companies can make their purchasing processes fast and efficient, putting an end to the shadowy existence of maverick buying. The order catalogs are intuitive to use and bring order and overview to the purchasing chaos. You can ensure that your company receives the best products and services at the best prices and that unauthorized purchases are no longer possible.