Real-time order data and automated approvals ensure greater efficiency.
Our purchasing software takes the pressure off your finance department
Your path to no-touch invoice verification!
We automate your approval processes - you save time!
Companies with as few as 50 users save an average of 1,000 working hours.
How do we ensure this? Purchase requisitions and order approvals are your path to no-touch invoice verification. Why wait for technical approvals until the invoice is already in your company?
Save up to 70% with Hivebuy!
Hivebuy is already worthwhile from 10 orders per month. See for yourself!
Advantages
Advantages of Hivebuy for the finance department
Preliminary account assignment? Automatically!
Hivebuy takes care of the preliminary account assignment: G/L accounts, cost centers and other controlling objects are automatically added to the order!
Goodbye reminder fees, hello cash discount!
Invoices that are stuck in approval processes for ages are a thing of the past. By releasing and pre-assigning the order, you can draw cash discounts and declare war on reminder fees!
Month-end closing in the blink of an eye
Thanks to the intelligent reporting in Hivebuy, you can evaluate accruals and deferrals in seconds and also receive your SEPA exports.
Budgets & transparency
Maintain an overview of all internal purchasing activities, including orders, invoices and payments. Check which departments or product groups are ordering outside your budget and intervene before the order is triggered.
Features
Approval processes and workflows
Enable approval before the invoice is received!
Communication
Various integration options, such as with Microsoft Teams or Slack, simplify communication.
Documentation
Thanks to clear release histories and clear assignment of requests, nothing gets lost.
Autonomy
Teams act freely within their budget and approvals are made without lengthy agreements.
Accuracy
Automation ensures consistent execution of approval processes and minimizes human error.
Start now with Hivebuy
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FAQs
Frequently asked questions
Gain control over your costs, transparency and an overview of all data, because thanks to our powerful analysis functions you can easily visualize and analyze your costs. With our cost management tool, you can perform budget analysis and expense reporting to get a clear picture of your cost structure. See your entire spending history at a glance to identify trends and weaknesses in your purchasing process. Thanks to the help of automatic alerts that you can set up individually, you can focus on the essentials again and save costs. With our budget analysis and spend reporting, you can manage your costs more efficiently and maximize your profits.
Maintain control over your suppliers and contracts thanks to automated processes and standardized databases. Thanks to a uniform presentation of all contract details, not only are changes possible quickly, but comparisons between service providers and dealers are also much easier. Automatic reminders of upcoming renewals or changes prevent human error. Finally, changes can be tracked more easily thanks to the history. With our software, you can create standardized guidelines for supplier selection and contract design and adhere to them company-wide. Thanks to the clear presentation and automation, not only are your employees relieved, but you also save time and money.
You want to speed up your indirect purchasing. The best way to do this is to optimize your ordering and approval processes. Our purchasing software can automate recurring tasks such as placing orders, obtaining quotes and tracking deliveries. This minimizes human error and saves time. We also simplify internal communication by using predefined routines to regulate approvals. Thanks to integrations such as Microsoft Teams and Slack, approvals can be granted with a single click in future. Your employees receive clear budget frameworks and you can see the complete approval history with all responsible parties in your dashboard.
How secure is my exchanged data and information in a cloud? You can be sure that your data is in the best hands with us. We attach great importance to data protection. Our data center is located in Germany and your data never leaves Europe. What's more, end-to-end encryption provides additional security. Particularly sensitive data, such as invoices, is stored in specially protected entities. Daily backups and redundant systems protect you from data loss.
New applications in the company do not always have to involve a great deal of implementation effort. Some things can also be done simply. eProcurement solutions should be compatible with various ERP systems and webhooks that are already established in your company.
Products or services are purchased outside the approved supplier network and the approved purchasing process is not followed. This leads to higher costs, lack of quality control and lack of reworkability of the purchasing activity. This is why many companies set guidelines. However, at least 30% of the company's purchases do not comply with purchasing guidelines. With standardized order catalogs, companies can make their purchasing processes fast and efficient, putting an end to the shadowy existence of maverick buying. The order catalogs are intuitive to use and bring order and overview to the purchasing chaos. You can ensure that your company receives the best products and services at the best prices and that unauthorized purchases are no longer possible.
Are you worried that the investment won't pay off because set-up fees, implementation costs and training will tie up too many resources? Our promise to you: We don't charge a set-up fee, you only pay per user. Hivebuy is implemented so quickly that hardly any resources are required. The procurement software is ready for use company-wide within 1 hour. Employee training is redundant thanks to the intuitive usability of the software.
Products or services are purchased outside the approved supplier network and the approved purchasing process is not followed. This leads to higher costs, lack of quality control and lack of reworkability of the purchasing activity. This is why many companies set guidelines. However, at least 30% of the company's purchases do not comply with purchasing guidelines. With standardized order catalogs, companies can make their purchasing processes fast and efficient, putting an end to the shadowy existence of maverick buying. The order catalogs are intuitive to use and bring order and overview to the purchasing chaos. You can ensure that your company receives the best products and services at the best prices and that unauthorized purchases are no longer possible.