This is how fast invoice management works

Invoices that manage themselves.

Process all invoices and receipts quickly, easily and individually automated with rule-based workflows.

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Save up to 70%!

Worthwhile from as few as 10 orders per month. See for yourself!

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Get to know further functions

Invoice Management

Incoming invoices are automatically processed and integrated. Approval is easy: with one click via Microsoft Teams, Slack or your preferred communication solution.

Automation

The software automatically handles many manual steps in the invoicing process, including data entry, monitoring due dates and payment processing.

Time savings

Automation and simplified approval save time that would otherwise be spent on lengthy manual processes.

Minimize errors

Manual data entry can cause errors. Thanks to automation and integration into existing systems, you reduce the susceptibility to errors.

Monitoring due dates

With invoice processing software, you can keep track of due dates at all times and ensure that invoices are paid on time.

Liquidity management

Integration with the accounting software you use simplifies the monitoring of financial data and the management of expenses. This allows you to plan your liquidity at the time of the first order requirement.

Supplier satisfaction

The transparent status of order approvals gives you the opportunity to pay invoices faster, satisfy suppliers and, if necessary, take advantage of discounts.

★★★★★

The process is now ideal: we specify a process chain that includes all release steps. In the end, the order matches the corresponding invoice. It enables us to manage liquidity and saves time for everyone involved because invoices are no longer released separately. This also means increased supplier satisfaction, as you pay faster and there are no overdue payments.

Dennis Aschoff, Head of Accounting, thermondo

To the customer report

Further functions

Advantages of integrated invoice management

Get back to the important tasks – our invoice management application takes care of the rest. We automate the recording, monitoring and filing of invoices and receipts, simplify payment processes and remind you of deadlines.

Transparency and order

Everything in its place for the accounting department

Recurring processes

Overview of recurring invoices

Automation

Simplification of all steps through automated processes: Invoice verification, allocation and reconciliation, approvals, etc.

Integrations

Over 200 integrations, e.g. in DATEV, Microsoft Dynamics Finance & Operations, Oracle Financials Cloud, SAP, and many more

FAQ
Frequently asked questions

Frequently asked questions

How do analyses increase cost transparency?

Gain control over your costs, transparency and an overview of all data, because thanks to our powerful analysis functions you can easily visualize and analyze your costs. With our cost management tool, you can perform budget analyses and expense reporting to get a clear picture of your cost structure. See your entire spending history at a glance to identify trends and weak points in your purchasing process. Thanks to the help of automatic alerts, which you can set up individually, you can focus on the essentials again and save costs. With our budget analysis and expense reporting, you can manage your costs more efficiently and maximize your profits.

How do contract and supplier management make everyday life easier?

Maintain control over your suppliers and contracts through automated processes and standardized databases. Thanks to a standardized presentation of all contract details, not only are changes possible quickly, but comparisons between service providers and retailers are also much easier. Automatic reminders of upcoming renewals or changes prevent human error. Finally, the history makes it easier to track changes. With our software, you can create standardized guidelines for supplier selection and contract design and comply with them company-wide. Thanks to the clear presentation and automation, not only are your employees relieved, but you also save time and money.

How does automated workflow management make everyday life easier?

You want to speed up your indirect purchasing. The best way to do this is to optimize your ordering and approval processes. Our purchasing software can automate recurring tasks such as placing orders, obtaining quotes and tracking deliveries. This minimizes human error and saves time. We also simplify internal communication by using predefined routines to regulate approvals. Thanks to integrations such as Microsoft Teams and Slack, approvals can be granted with a single click in future. Your employees receive clear budget frameworks and in your dashboard you can see the complete approval history with all those responsible.

How secure is eProcurement in terms of data protection?

How secure is my exchanged data and information in a cloud? You can be sure that your data is in the best hands with us. We attach great importance to data protection. Our data center is located in Germany and your data never leaves Europe. Furthermore, end-to-end encryption provides additional security. Particularly sensitive data, such as invoices, are stored in specially protected entities. Daily backups and redundant systems protect you from data loss.

What does Hivebuys integration mean without implementation effort?

New applications do not always have to involve a high implementation effort in the company. Some things are also easy. eProcurement solutions should be compatible with various ERP systems and webhooks that are already in place in your company.

How do I get more structure through product catalogs and reduce maverick buying?

Products or services are purchased outside the approved supplier network and the approved purchasing process is not followed. This leads to higher costs, a lack of quality control and the inability to revise purchasing activities. This is why many companies set guidelines. However, at least 30% of the company’s purchases do not comply with purchasing guidelines. With standardized order catalogs, companies can design their purchasing processes quickly and efficiently, putting an end to the shadowy existence of maverick buying. The order catalogs are intuitive to use and bring order and overview to the shopping chaos. This way you can ensure that your company receives the best products and services at the best prices and that unauthorized purchases are no longer possible.

Is the purchase associated with high costs and time expenditure?

Are you worried that the investment won’t pay off because set-up fees, implementation costs and training will tie up too many resources? Our promise to you: We do not charge a set-up fee, you only pay per user. Hivebuy is implemented so quickly that hardly any resources are required. The procurement software is ready for use company-wide within 1 hour. Employee training is redundant thanks to the intuitive usability of the software.

Who is Hivebuy for?

Find out more about how the Hivebuy platform can be integrated at your company here.

My company is unsure and has reservations about new technologies, what can I do?

Are you unsure how employees will accept new software and whether they will use it at all? Let us convince you of the most intuitive shopping experience! Your employees will love the playful approach. Get a test account and try it out straight away. Our customer service is always available to answer your questions.

Do you have any further questions? Contact our Customer Success Team →