Invoice management is that fast

Invoices that manage themselves.

Process all invoices and receipts quickly, easily and individually automated with rule-based workflows.

Rechnungsmanagement

5-digit cost savings from 50 orders per month

Invoice management

Incoming invoices are processed and integrated automatically. Approvals are very simple: with one click via Microsoft Teams, Slack or your preferred communication solution.

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Automation

The software automatically handles many manual steps in the invoicing process, including data entry, monitoring due dates and payment processing.

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Save time

Automation and simplified approval save time that would otherwise be spent on lengthy manual processes.

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Minimizing errors

Manual data entry can cause errors. Thanks to automation and integration into existing systems, you reduce the susceptibility to errors.

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Monitoring due dates

With invoice processing software, you can keep track of due dates at all times and ensure that invoices are paid on time.

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Liquidity management

Integration with the accounting software you use simplifies the monitoring of financial data and the management of expenditure. This allows you to plan your liquidity at the time of the first order requirement.

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Supplier satisfaction

The transparent status of order approvals gives you the opportunity to pay invoices faster, satisfy suppliers and, if necessary, take advantage of discounts.

Advantages of integrated invoice management

Get back to the important tasks – our invoice management application takes care of the rest. We automate the recording, monitoring and filing of invoices and receipts, simplify payment processes and remind you of deadlines.

Transparency und organization

Everything in its place for the accounting department

Recurring processes

Overview of recurring invoices

Kostenmanagement mit Hivebuy

Automation

Simplification of all steps through automated processes: Invoice verification, allocation and reconciliation, approvals, etc.

Integrations

Over 200 integrations, e.g. in DATEV, Microsoft Dynamics Finance & Operations, Oracle Financials Cloud, SAP, and many more

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Multi-stage order and invoice approval

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Invoice archive

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Self-learning OCR

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Automatic invoice import

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Developed for SMEs

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Analysis

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B2B Webshops

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Purchase Order Management

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Invoice Management

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Own catalogs

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no training needed

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3-way Match

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ERP-Integration

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cross-department collaboration

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Microsoft Teams

FAQ

Frequently Asked Questions

Your questions about Hivebuy

How do analyses increase cost transparency?
Gain control over your costs, transparency and an overview of all data, because thanks to our powerful analysis functions you can easily visualize and analyze your costs. With our cost management tool, you can perform budget analysis and expense reporting to get a clear picture of your cost structure. See your entire spending history at a glance to identify trends and weaknesses in your purchasing process. Thanks to the help of automatic alerts that you can set up individually, you can focus on the essentials again and save costs. With our budget analysis and spend reporting, you can manage your costs more efficiently and maximize your profits.
How do contract and supplier management make everyday life easier?
Maintain control over your suppliers and contracts thanks to automated processes and standardized databases. Thanks to a uniform presentation of all contract details, not only are changes possible quickly, but comparisons between service providers and dealers are also much easier. Automatic reminders of upcoming renewals or changes prevent human error. Finally, changes can be tracked more easily thanks to the history. With our software, you can create standardized guidelines for supplier selection and contract design and adhere to them company-wide. Thanks to the clear presentation and automation, not only are your employees relieved, but you also save time and money.
How does automated workflow management make everyday life easier?
You want to speed up your indirect purchasing. The best way to do this is to optimize your ordering and approval processes. Our purchasing software can automate recurring tasks such as placing orders, obtaining quotes and tracking deliveries. This minimizes human error and saves time. We also simplify internal communication by using predefined routines to regulate approvals. Thanks to integrations such as Microsoft Teams and Slack, approvals can be granted with a single click in future. Your employees receive clear budget frameworks and you can see the complete approval history with all responsible parties in your dashboard.
How secure is eProcurement in terms of data protection?
How secure is my exchanged data and information in a cloud? You can be sure that your data is in the best hands with us. We attach great importance to data protection. Our data center is located in Germany and your data never leaves Europe. What’s more, end-to-end encryption provides additional security. Particularly sensitive data, such as invoices, is stored in specially protected entities. Daily backups and redundant systems protect you from data loss.
What does Hivebuys integration mean without implementation effort?
New applications in the company do not always have to involve a great deal of implementation effort. Some things can also be done simply. eProcurement solutions should be compatible with various ERP systems and webhooks that are already established in your company.
How do I get more structure through product catalogs and reduce maverick buying?
Products or services are purchased outside the approved supplier network and the approved purchasing process is not followed. This leads to higher costs, lack of quality control and lack of reworkability of the purchasing activity. This is why many companies set guidelines. However, at least 30% of the company’s purchases do not comply with purchasing guidelines. With standardized order catalogs, companies can make their purchasing processes fast and efficient, putting an end to the shadowy existence of maverick buying. The order catalogs are intuitive to use and bring order and overview to the purchasing chaos. You can ensure that your company receives the best products and services at the best prices and that unauthorized purchases are no longer possible.
Is the purchase associated with high costs and time expenditure?
Are you worried that the investment won’t pay off because set-up fees, implementation costs and training will tie up too many resources? Our promise to you: We don’t charge a set-up fee, you only pay per user. Hivebuy is implemented so quickly that hardly any resources are required. The procurement software is ready for use company-wide within 1 hour. Employee training is redundant thanks to the intuitive usability of the software.
Is the purchase associated with high costs and time expenditure?
Are you worried that the investment won’t pay off because set-up fees, implementation costs and training will tie up too many resources? Our promise to you: We don’t charge a set-up fee, you only pay per user. Hivebuy is implemented so quickly that hardly any resources are required. The procurement software is ready for use company-wide within 1 hour. Employee training is redundant thanks to the intuitive usability of the software.
How secure is eProcurement in terms of data protection?
How secure is my exchanged data and information in a cloud? You can be sure that your data is in the best hands with us. We attach great importance to data protection. Our data center is located in Germany and your data never leaves Europe. What’s more, end-to-end encryption provides additional security. Particularly sensitive data, such as invoices, is stored in specially protected entities. Daily backups and redundant systems protect you from data loss.
Who is Hivebuy for?
Hivebuy is suitable for companies of any size and in any industry that want to automate their purchasing processes. The purchasing software is particularly optimized for medium-sized businesses. Feel free to contact us if you have any questions. Find out more about how the Hivebuy platform can be integrated at your company here. If you are still unsure whether Hivebuy is the right solution for you. Here you will find a comparison of the most popular purchasing software and their functions. This allows you to see at a glance which application is right for you and your company.
My company is unsure and has reservations about new technologies, what can I do?
Are you unsure how employees will react to new software and whether they will use it at all? Let the most intuitive shopping experience convince you! Your employees will love the playful approach. Get a test account and try it out straight away. Our customer service is always available to answer your questions.

Do you have further questions? Talk to our Customer Success Team →