But in the end, Hivebuy is about people

Bettina Fischer and Stefan Kiehne, the brains behind Hivebuy, have worked for pwc, rent24, Lidl and Zalando, among others, and have repeatedly stumbled across the same problems. They no longer wanted to put up with these recurring inconveniences in the procurement process and developed Hivebuy together with the team in the heart of Berlin.

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The Berlin Hivebuy team

Our goal with Hivebuy was to create a purchasing software that is user-friendly and inclusive , has no integration effort , is extremely intuitive and can be used immediately without IT effort .
And that is exactly what we have achieved.

Bettina Fischer, Managing Director

Bettina Fischer on the founding of Hivebuy

“My vision was to fill the huge gap between manual work and complex software solutions that require long implementation projects. I was responsible for these in several companies. Or rather for financial optimization processes. And one of the effective ways to do this is with purchasing software that makes existing processes digitalizable. Unfortunately, implementation was often difficult.

Employees were afraid of new solutions, the tools were far too complicated and the training period was long. In addition, there were often problems with implementation in existing system landscapes.

This frustrated not only me, but also the responsible teams in Finance and Indirect Purchasing.

After encountering this time and again in various companies, I asked myself why there was no solution that addressed precisely these points: Intuitive and immediately usable without fear and perfectly combinable with systems already in use.

Large companies may have the time and money for extensive implementation projects, but SMEs need solutions that simply work. In both senses of the word.

So I decided to develop exactly this solution together with Stefan Kiehne. Shopping software that is fun to use.

FAQ

Frequently asked questions

Your questions about Hivebuy

How do analyses increase cost transparency?
Gain control over your costs, transparency and an overview of all data, because thanks to our powerful analysis functions you can easily visualize and analyze your costs. With our cost management tool, you can perform budget analyses and expense reporting to get a clear picture of your cost structure. See your entire spending history at a glance to identify trends and weak points in your purchasing process. Thanks to the help of automatic alerts, which you can set up individually, you can focus on the essentials again and save costs. With our budget analysis and expense reporting, you can manage your costs more efficiently and maximize your profits.
How do contract and supplier management make everyday life easier?
Maintain control over your suppliers and contracts through automated processes and standardized databases. Thanks to a standardized presentation of all contract details, not only are changes possible quickly, but comparisons between service providers and retailers are also much easier. Automatic reminders of upcoming renewals or changes prevent human error. Finally, the history makes it easier to track changes. With our software, you can create standardized guidelines for supplier selection and contract design and comply with them company-wide. Thanks to the clear presentation and automation, not only are your employees relieved, but you also save time and money.
How does automated workflow management make everyday life easier?
You want to speed up your indirect purchasing. The best way to do this is to optimize your ordering and approval processes. Our purchasing software can automate recurring tasks such as placing orders, obtaining quotes and tracking deliveries. This minimizes human error and saves time. We also simplify internal communication by using predefined routines to regulate approvals. Thanks to integrations such as Microsoft Teams and Slack, approvals can be granted with a single click in future. Your employees receive clear budget frameworks and in your dashboard you can see the complete approval history with all those responsible.
How secure is eProcurement in terms of data protection?
How secure is my exchanged data and information in a cloud? You can be sure that your data is in the best hands with us. We attach great importance to data protection. Our data center is located in Germany and your data never leaves Europe. Furthermore, end-to-end encryption provides additional security. Particularly sensitive data, such as invoices, are stored in specially protected entities. Daily backups and redundant systems protect you from data loss.
What does Hivebuys integration mean without implementation effort?
New applications do not always have to involve a high implementation effort in the company. Some things are also easy. eProcurement solutions should be compatible with various ERP systems and webhooks that are already in place in your company.
How do I get more structure through product catalogs and reduce maverick buying?
Products or services are purchased outside the approved supplier network and the approved purchasing process is not followed. This leads to higher costs, a lack of quality control and the inability to revise purchasing activities. This is why many companies set guidelines. However, at least 30% of the company’s purchases do not comply with purchasing guidelines. With standardized order catalogs, companies can design their purchasing processes quickly and efficiently, putting an end to the shadowy existence of maverick buying. The order catalogs are intuitive to use and bring order and overview to the shopping chaos. This way you can ensure that your company receives the best products and services at the best prices and that unauthorized purchases are no longer possible.
Is the purchase associated with high costs and time expenditure?
Are you worried that the investment won’t pay off because set-up fees, implementation costs and training will tie up too many resources? Our promise to you: We do not charge a set-up fee, you only pay per user. Hivebuy is implemented so quickly that hardly any resources are required. The procurement software is ready for use company-wide within 1 hour. Employee training is redundant thanks to the intuitive usability of the software.
Is the purchase associated with high costs and time expenditure?
Are you worried that the investment won’t pay off because set-up fees, implementation costs and training will tie up too many resources? Our promise to you: We do not charge a set-up fee, you only pay per user. Hivebuy is implemented so quickly that hardly any resources are required. The procurement software is ready for use company-wide within 1 hour. Employee training is redundant thanks to the intuitive usability of the software.
How secure is eProcurement in terms of data protection?
How secure is my exchanged data and information in a cloud? You can be sure that your data is in the best hands with us. We attach great importance to data protection. Our data center is located in Germany and your data never leaves Europe. Furthermore, end-to-end encryption provides additional security. Particularly sensitive data, such as invoices, are stored in specially protected entities. Daily backups and redundant systems protect you from data loss.
Who is Hivebuy for?
Find out more about how the Hivebuy platform can be integrated at your company here.
My company is unsure and has reservations about new technologies, what can I do?
Are you unsure how employees will accept new software and whether they will use it at all? Let us convince you of the most intuitive shopping experience! Your employees will love the playful approach. Get a test account and try it out straight away. Our customer service is always available to answer your questions.

Do you have any further questions? Talk to our Customer Success Team →