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The eProcurement Software for companies

Indirect purchasing in cost-saving and simple – Purchasing processes for services, software and hardware – From the initial requirement to the invoice

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4.8 stars at Capterra

All Purchase Orders: ▲ 33.3%

Analysis

Quarter

Purchase Orders 2023

Order Volumne:
€ 2.654,321

Savings:
+ €530,865

External Consulting

Order 4711

Finance

yearly budget

Supplier:

Requests by:

Net Amount:

Consulting Maier

Leonie Otto

23.998 €

Renowned customers trust us:

functionalities

How Hivebuy solves your problems

Are you familiar with chaotic ordering processes, maverick buying and incomplete, non-transparent spending? Our intelligent purchasing software makes these problems a thing of the past.

No-Code Setup

System introduction in less than an hour – without prior technical knowledge

Order in 28 seconds

It is as intuitive as a bank transfer and therefore requires no training.

No setup costs

You get what you see and, above all, only what you need.

Integrations

You can integrate Hivebuy into all your systems. Whether ERP, BI or instant messaging

Kontakt

Purchasing functions for the entire company

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test Hivebuy 14 days for free!

150

Integrations

into your ERP, BI or instant messaging for the entire company

150 +

Onlineshops

Something for every category

70%

Savings

compared to their ERP or manual process

satisfied users

use Hivebuy regularly

Functionalities for Finance

Why finance teams love Hivebuy

From automated approval to invoice receipt from B2B webshops and dark posting of invoices.

Automated approval processes

Automated approval processes enable fast action.

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No-touch postings

Thanks to invoice management, all invoice processes are in view and can be posted in the dark thanks to order-related invoice verification.

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Integrations

Simple integrations with ERP, accounting and business intelligence (BI) systems. Also direct integration with B2B online stores

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customer success

What our customers say about us

Whether medium-sized or large companies – our customers love the lean purchasing process for the entire company.

★★★★★

We went live with Hivebuy in just one day.
Due to our rapid growth, it was important for us to find a tool that could support this growth quickly and easily.

Finn Hänsel, Sanity Group

★★★★★

The process is now ideal: we specify a process chain that includes all release steps. At the end, the order matches the corresponding invoice. It enables us to manage liquidity and saves time for everyone involved.

Dennis Aschoff, thermondo

★★★★★

André Ulrich, Klinik am Zauberwald

★★★★★

If you want to use a procurement tool that is user-friendly, intuitive and very fast, then Hivebuy is exactly what you need!

Michael Jäger, Cremanski & Company

Analysis

B2B Webshops

Order Management

Invoice Management

Own catalogs

no training

3-way Match

ERP-Integrations

Cross-departmental collaboration

Microsoft Teams

FAQ

Frequently Asked Questions

Your questions about Hivebuy

How do analyses increase cost transparency?

Gain control over your costs, transparency and an overview of all data, because thanks to our powerful analysis functions you can easily visualize and analyze your costs. With our cost management tool, you can perform budget analysis and expense reporting to get a clear picture of your cost structure. See your entire spending history at a glance to identify trends and weaknesses in your purchasing process. Thanks to the help of automatic alerts that you can set up individually, you can focus on the essentials again and save costs. With our budget analysis and spend reporting, you can manage your costs more efficiently and maximize your profits.

How do contract and supplier management make everyday life easier?

Maintain control over your suppliers and contracts thanks to automated processes and standardized databases. Thanks to a uniform presentation of all contract details, not only are changes possible quickly, but comparisons between service providers and dealers are also much easier. Automatic reminders of upcoming renewals or changes prevent human error. Finally, changes can be tracked more easily thanks to the history. With our software, you can create standardized guidelines for supplier selection and contract design and adhere to them company-wide. Thanks to the clear presentation and automation, not only are your employees relieved, but you also save time and money.

How does automated workflow management make everyday life easier?

You want to speed up your indirect purchasing. The best way to do this is to optimize your ordering and approval processes. Our purchasing software can automate recurring tasks such as placing orders, obtaining quotes and tracking deliveries. This minimizes human error and saves time. We also simplify internal communication by using predefined routines to regulate approvals. Thanks to integrations such as Microsoft Teams and Slack, approvals can be granted with a single click in future. Your employees receive clear budget frameworks and you can see the complete approval history with all responsible parties in your dashboard.

How secure is eProcurement in terms of data protection?

How secure is my exchanged data and information in a cloud? You can be sure that your data is in the best hands with us. We attach great importance to data protection. Our data center is located in Germany and your data never leaves Europe. What’s more, end-to-end encryption provides additional security. Particularly sensitive data, such as invoices, is stored in specially protected entities. Daily backups and redundant systems protect you from data loss.

What does Hivebuys integration mean without implementation effort?

New applications in the company do not always have to involve a great deal of implementation effort. Some things can also be done simply. eProcurement solutions should be compatible with various ERP systems and webhooks that are already established in your company.

How do I get more structure through product catalogs and reduce maverick buying?

Products or services are purchased outside the approved supplier network and the approved purchasing process is not followed. This leads to higher costs, lack of quality control and lack of reworkability of the purchasing activity. This is why many companies set guidelines. However, at least 30% of the company’s purchases do not comply with purchasing guidelines. With standardized order catalogs, companies can make their purchasing processes fast and efficient, putting an end to the shadowy existence of maverick buying. The order catalogs are intuitive to use and bring order and overview to the purchasing chaos. You can ensure that your company receives the best products and services at the best prices and that unauthorized purchases are no longer possible.

Is the purchase associated with high costs and time expenditure?

Are you worried that the investment won’t pay off because set-up fees, implementation costs and training will tie up too many resources? Our promise to you: We don’t charge a set-up fee, you only pay per user. Hivebuy is implemented so quickly that hardly any resources are required. The procurement software is ready for use company-wide within 1 hour. Employee training is redundant thanks to the intuitive usability of the software.

Is the purchase associated with high costs and time expenditure?

How secure is eProcurement in terms of data protection?

Who is Hivebuy for?

Hivebuy is suitable for companies of any size and in any industry that want to automate their purchasing processes. The purchasing software is particularly optimized for medium-sized businesses. Feel free to contact us if you have any questions. Find out more about how the Hivebuy platform can be integrated at your company here. If you are still unsure whether Hivebuy is the right solution for you. Here you will find a comparison of the most popular purchasing software and their functions. This allows you to see at a glance which application is right for you and your company.

My company is unsure and has reservations about new technologies, what can I do?

Are you unsure how employees will react to new software and whether they will use it at all? Let the most intuitive shopping experience convince you! Your employees will love the playful approach. Get a test account and try it out straight away. Our customer service is always available to answer your questions.

Do you have further questions? Talk to our Customer Success Team →