Hivebuy Help Center - get to know eProcurement up close
We know how annoying it is when you only want to look at a tool and its functionalities, but don't want to get in touch with a sales representative directly. That's why we would like to give you an overview of the most important core functionalities in the Hivebuy Media Center. If you would still like to get in touch with us, we will of course be happy to help.
Brief system overview
In this video, our founder Bettina introduces the system and its functionalities.
Release processes
In this video you can see how to control the approval processes for orders and the global rules.
Ordering process integrated suppliers
In this video you can see the order request process.
Integrations
Our credo is that Hivebuy should integrate into your workflows without barriers. No matter which ERP system or catalog you use - we integrate1
Contracts
Contracts are often forgotten in drawers. With Hivebuy contract management and integration into our catalog, we bring them into the operational business.
DATEV invoice forwarding
This is how easy it is to forward invoices from Hivebuy to Datev.
Customer report BÜFA
See how BÜFA GmbH & Co KG uses Hivebuy and learn from their experience.
Product catalog
Simplify your purchasing process by centralizing it and working with company-wide product catalogs. This way, you can prevent maverick buying and your employees can order products and services in just a few clicks.
Gain control over your costs, transparency and an overview of all data, because thanks to our powerful analysis functions, you can easily visualize and analyze your costs. With our cost management tool, you can perform budget analysis and expense reporting to get a clear picture of your cost structure. See your entire spending history at a glance to identify trends and weaknesses in your purchasing process. Thanks to the help of automatic alerts that you can set up individually, you can focus on the essentials again and save costs. With our budget analysis and spend reporting, you can manage your costs more efficiently and maximize your profits.
Maintain control over your suppliers and contracts thanks to automated processes and standardized databases. Thanks to a uniform presentation of all contract details, not only are changes possible quickly, but comparisons between service providers and dealers are also much easier. Automatic reminders of upcoming renewals or changes prevent human error. Finally, changes can be tracked more easily thanks to the history. With our software, you can create standardized guidelines for supplier selection and contract design and adhere to them company-wide. Thanks to the clear presentation and automation, not only are your employees relieved, but you also save time and money.
You want to speed up your indirect purchasing. The best way to do this is to optimize your ordering and approval processes. Our purchasing software can automate recurring tasks such as placing orders, obtaining quotes and tracking deliveries. This minimizes human error and saves time. We also simplify internal communication by using predefined routines to regulate approvals. Thanks to integrations such as Microsoft Teams and Slack, approvals can be granted with a single click in future. Your employees receive clear budget frameworks and you can see the complete approval history with all responsible parties in your dashboard.
How secure is my exchanged data and information in a cloud? You can be sure that your data is in the best hands with us. We attach great importance to data protection. Our data center is located in Germany and your data never leaves Europe. What's more, end-to-end encryption provides additional security. Particularly sensitive data, such as invoices, is stored in specially protected entities. Daily backups and redundant systems protect you from data loss.
New applications in the company do not always have to involve a great deal of implementation effort. Some things can also be done simply. eProcurement solutions should be compatible with various ERP systems and webhooks that are already established in your company.